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Over the past two decades, we have developed a Proven Method for developing Job Dictionaries that helps Employers in Brisbane, Sydney, Melbourne, Perth and across Australia to reduce and manage workplace injuries.

What is a Job Dictionary?

Job Dictionary profiles the specific tasks associated with a role and identifies the potential risk(s).  It provides objective information, which can be used by either an employer, or medical / allied health professional to understand the physical requirements of the role.

Thorough Documentation of the Physical Requirements Helps to Reduce Workplace Injuries

Our Job Dictionaries are an invaluable resource that will:

  1. Ensure your Pre-Employment Assessments are based on real and objective data, aimed at mitigating preventable workplace injuries;
  2. Make developing Suitable Duties Plans for injured workers easier. Clearer information on the specific duties an employee can perform.
  3. Allow medical / allied health professionals to make informed decisions, and tailor quantifiable programs to facilitate an early and sustainable return to work;
  4. Targeted injury prevention initiatives based on job role risk(s).

By having thorough and clear documentation about best practice for required physical tasks, companies can reduce injury rates, assist with injury management and return to work programs, and aid in the development of pre-employment testing.

KINNECT will assess each role in your organisation and develop documentation based on best practice for respective manual handling tasks.

  • A description of the role being assessed
  • Duties performed as part of the role
  • Rostered days of work, duration and time of shifts, and number and duration of allocated breaks
  • Equipment and tools used
  • Uniform / PPE worn
  • Environmental factors that workers are exposed to (i.e. air conditioning, sun, wind, insects / animals, dust, noise, vibration)
  • Postures and functional demands required to perform the role
  • How often each functional demand is performed (frequency)
  • How long the functional demand is required to be done for (duration)
  • Repetitive tasks or movements (repetition)
  • The number of workers required to perform the task (i.e. team lifts)
  • Weights and measurements of objects required to be lifted / carried
  • The forces involved (i.e. pushing / pulling)
  • Surfaces and terrain of the workplace
  • A detailed list of the critical functional job demands, inclusive of photographs
  • Dynamic and static standing
  • Walking and sitting
  • Prone / supine / side lying
  • Forwards bending
  • Trunk twisting and lateral trunk flexion
  • Forward and overhead reaching
  • Squatting and kneeling
  • Static neck postures and dynamic neck movements
  • Crawling
  • Stair and ladder climbing
  • Gripping and dexterity of the hands / fingers
  • Foot movement
  • Weighted lifting from floor to waist height, waist to shoulder height and overhead
  • Bilateral and unilateral carrying
  • Pushing and pulling

Load and Force in the Workplace

As part of analysing and documenting load and force that workers are subject to, KINNECT takes into account the load location and the distance the load is being moved, as well as what forces are involved to move the load, how difficult the load is to move, the number of people involved to move the load, the size and shape of the load, it’s surface (i.e. wet, slippery, greasy) and how it can be gripped (i.e. bilaterally, unilaterally, handles).

Management of the Work Environment

Managing the work environment is a very effective way of ensuring the safety of workers and promoting safe work conditions.  When looking at work environments, KINNECT takes into account busy periods when workers may have difficulty keeping up with the demands of jobs with little or no recovery periods.  We also assess the availability of additional help if team lifting is required, if floor surfaces are slippery or uneven, if there are different levels in the work area, if there is inadequate lighting and if appropriate PPE (personal protective equipment) is available.

Job Suitability

A worker’s job demands are categorised as either light, medium or heavy to assist with their return to work whereby treating medical practitioners, employers, or workplace rehabilitation providers can easily identify the tasks suitable for a worker pending their stage of recovery.

Overall Physical Demand Level

The position’s overall physical demand level is rated as either sedentary, light, medium, heavy or very heavy.  This is determined according to DOT standards based on the amount of weight handled at work and the frequency that the job demand occurs.

FAQs

Once the relevant roles for analysis have been determined and agreed upon, the process by which KINNECT clinicians will develop the job dictionary documents, is outlined below.

Onsite Task Evaluation

Attend workplace to review job descriptions, interview and observe workers to ascertain specific job demands for all tasks performed.  Measure (e.g. weights, heights, forces, durations, repetitions etc.); and take photographs for inclusion in the final Job Dictionary, Collate Data in preparation to create the Job Dictionary.

Create Job Dictionary

Review information gathered during the site visit; prepare each Job Demand Analysis for the Dictionary and prepare relevant hardcopies and soft copies with photos Site Specific Job Dictionary which are accurate and useable.

It is standard practice for KINNECT to have all Job Dictionaries reviewed by in draft format prior to finalisation and submission. This is to ensure that the data reported within the Job Dictionary is an accurate reflection of the demands.

KINNECT have developed a suitable duties checklist which is added to all Job Dictionaries completed. This checklist summarises the potential suitable duties that may be available to an individual, should they sustain an injury, categorising these duties into sedentary, light, medium and heavy. Thus providing medical personnel with the ability to make informed decisions regarding a workers return to work, at the time of medical review (eliminating the chance of an individual being issued a total incapacitated certificate because of lack of understanding of the available duties and job demands).

Want More Information?

Simply request our FREE Information Pack which includes our Schedule of Fees and an Example Job Dictionary Report. Learn more about how KINNECT can help you to reduce and manage injuries in your workplace.

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