Over the past two decades, we have developed a Proven Method for developing Job Dictionaries that helps Employers in Brisbane, Sydney, Melbourne, Perth and across Australia to reduce and manage workplace injuries.
What is a Job Dictionary?
A Job Dictionary profiles the specific tasks associated with a role and identifies the potential risk(s). It provides objective information, which can be used by either an employer, or medical / allied health professional to understand the physical requirements of the role.
Thorough Documentation of the Physical Requirements Helps to Reduce Workplace Injuries
Our Job Dictionaries are an invaluable resource that will:
- Ensure your Pre-Employment Assessments are based on real and objective data, aimed at mitigating preventable workplace injuries;
- Make developing Suitable Duties Plans for injured workers easier. Clearer information on the specific duties an employee can perform.
- Allow medical / allied health professionals to make informed decisions, and tailor quantifiable programs to facilitate an early and sustainable return to work;
- Targeted injury prevention initiatives based on job role risk(s).
By having thorough and clear documentation about best practice for required physical tasks, companies can reduce injury rates, assist with injury management and return to work programs, and aid in the development of pre-employment testing.
KINNECT will assess each role in your organisation and develop documentation based on best practice for respective manual handling tasks.
- A description of the role being assessed
- Duties performed as part of the role
- Rostered days of work, duration and time of shifts, and number and duration of allocated breaks
- Equipment and tools used
- Uniform / PPE worn
- Environmental factors that workers are exposed to (i.e. air conditioning, sun, wind, insects / animals, dust, noise, vibration)
- Postures and functional demands required to perform the role
- How often each functional demand is performed (frequency)
- How long the functional demand is required to be done for (duration)
- Repetitive tasks or movements (repetition)
- The number of workers required to perform the task (i.e. team lifts)
- Weights and measurements of objects required to be lifted / carried
- The forces involved (i.e. pushing / pulling)
- Surfaces and terrain of the workplace
- A detailed list of the critical functional job demands, inclusive of photographs
- Dynamic and static standing
- Walking and sitting
- Prone / supine / side lying
- Forwards bending
- Trunk twisting and lateral trunk flexion
- Forward and overhead reaching
- Squatting and kneeling
- Static neck postures and dynamic neck movements
- Stair and ladder climbing
- Gripping and dexterity of the hands / fingers
- Foot movement
- Weighted lifting from floor to waist height, waist to shoulder height and overhead
- Bilateral and unilateral carrying
- Pushing and pulling
Load and Force in the Workplace
As part of analysing and documenting load and force that workers are subject to, KINNECT takes into account the load location and the distance the load is being moved, as well as what forces are involved to move the load, how difficult the load is to move, the number of people involved to move the load, the size and shape of the load, it’s surface (i.e. wet, slippery, greasy) and how it can be gripped (i.e. bilaterally, unilaterally, handles).
Management of the Work Environment
Managing the work environment is a very effective way of ensuring the safety of workers and promoting safe work conditions. When looking at work environments, KINNECT takes into account busy periods when workers may have difficulty keeping up with the demands of jobs with little or no recovery periods. We also assess the availability of additional help if team lifting is required, if floor surfaces are slippery or uneven, if there are different levels in the work area, if there is inadequate lighting and if appropriate PPE (personal protective equipment) is available.
A worker’s job demands are categorised as either light, medium or heavy to assist with their return to work whereby treating medical practitioners, employers, or workplace rehabilitation providers can easily identify the tasks suitable for a worker pending their stage of recovery.
Overall Physical Demand Level
The position’s overall physical demand level is rated as either sedentary, light, medium, heavy or very heavy. This is determined according to DOT standards based on the amount of weight handled at work and the frequency that the job demand occurs.
Proven Programs that Reduce Workplace Injuries and Deliver an ROI for your Investment
KINNECT’s Proven Method for Developing Job Dictionaries that help employers to reduce and manage workplace injuries
One of our Experienced Injury Prevention Consultants that is assigned to the project
Site visit/s from your dedicated Injury Prevention Consultant to review job role, collect data, capture photos and consult with employees
Job Dictionary Report that details the physical demands of the job role through easy to understand information and photographs
Suitable Duties Documents that allow medical professionals to clearly indicate duties that are appropriate for an injured worker to perform during their rehabilitation and return to work program
Final Evaluation of the project with your Injury Prevention Consultant to determine the return on investment.
Return on Your Investment
Gladstone Regional Council Job Dictionary Program 2013-14
KINNECT have worked closely with Gladstone Regional Council since 2012, having been formally engaged to deliver injury prevention, management and health services. To date, KINNECT have completed a job dictionary for over 50 job roles at the Gladstone Regional Council.
During our time partnering with Gladstone Regional Council, KINNECT have demonstrated the capacity to deliver job dictionaries for all of Gladstone Regional Council operational sites and divisions (twenty-five in total).
Developing job dictionary reports that included suitable duties documents for each role, ensured a return on investment for the council. The information collected from the job dictionaries was able to be utilised in tailoring the Pre-Employment assessments for each job role and in the rehabilitation and return to work process. This approach resulted in a significant reduction in soft tissue musculoskeletal injuries and costs associated with the management of these conditions.
The Results After Developing Job Dictionaries
The Job Dictionary Program delivered to Gladstone Regional Council has has proven to be extremely successful, evidenced by the above outcomes achieved in only one financial year.
Since 1996, KINNECT has conducted more than 1,000 Job Dictionaries across more then 300 Workplaces.
Frequently Asked Questions
How is a Job Dictionary Completed?
Once the relevant roles for analysis have been determined and agreed upon, the process by which KINNECT clinicians will develop the job dictionary documents, is outlined below.
Service Process Outcome
Onsite Task Evaluation Attend workplace to review job descriptions, interview and observe workers to ascertain specific job demands for all tasks performed. Measure (e.g. weights, heights, forces, durations, repetitions etc.); and take photographs for inclusion in the final Job Dictionary, Collate Data in preparation to create the Job Dictionary
Create Job Dictionary Review information gathered during the site visit; prepare each Job Demand Analysis for the Dictionary and prepare relevant hardcopies and soft copies with photos Site Specific Job Dictionary which are accurate and useable
How is our Company consulted during the development of Job Dictionaries?
It is standard practice for KINNECT to have all Job Dictionaries reviewed by in draft format prior to finalisation and submission. This is to ensure that the data reported within the Job Dictionary is an accurate reflection of the demands.
Are there unique features of KINNECT's Job Dictionaries?
KINNECT have developed a suitable duties checklist which is added to all Job Dictionaries completed. This checklist summarises the potential suitable duties that may be available to an individual, should they sustain an injury, categorising these duties into sedentary, light, medium and heavy. Thus providing medical personnel with the ability to make informed decisions regarding a workers return to work, at the time of medical review (eliminating the chance of an individual being issued a total incapacitated certificate because of lack of understanding of the available duties and job demands).
Where do KINNECT create job dictionaries?
- Brisbane, QLD
- Sydney, NSW
- Perth, WA
- Melbourne, VIC
- Canberra, ACT
- Bunbury, WA
- Gold Coast, QLD
- Sunshine Coast, QLD
- Gladstone, QLD
- Townsville, QLD
- Cairns, QLD
- Rockhampton, QLD
- Emerald, QLD
- Mackay, QLD
- Ipswich, QLD
- Gympie, QLD
- Bundaberg, QLD
- Yeppoon, QLD
- Innisfail, QLD
- Charters Towers, QLD
- Moranbah, QLD
- Atherton, QLD
- Toowoomba, QLD
KINNECT is an approved supplier on the Local Buy Panel. Under the Business Management Services contract (BUS 249-0515), relevant Queensland and Northern Territory local government departments/agencies/entities are able to engage KINNECT. for services such as Job Dictionaries, directly through Vendor Panel.